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Charging and Remissions Policy

Purpose

The purpose of the policy is to ensure that, during the school day, all children have full and free access to a broad and balanced curriculum.
For full-time pupils the school day is defined as between 8.55 a.m. and 3.15 p.m.

What was consulted?

The policy has been informed by A Guide to the Law for School Governors.

Relationship to other school policies

The policy complements the school’s equal opportunities policy, curriculum policy and teaching and learning policy.

Roles and responsibilities

The headteacher will ensure that the following applies:

During the school day all activities that are a necessary part of the National Curriculum plus religious education will be provided free of charge. This includes any materials, equipment and transport to take pupils between the school and the activity. (eg. swimmimg) Unless the teaching is an essential part of either the National Curriculum being followed by the pupils, we will make a charge.

Voluntary contributions may be sought for activities during the school day which entail additional costs, for example, visits which are residential or day visits to places of interest which involve transport costs and admission charges. In these circumstances where cost is a difficulty for parents, they should discuss the
difficulties with the school to resolve the situation. School will endeavor to keep all costs to a minimum and as far as possible support all children to participate.

From time to time we may invite a non-school based organisation to arrange an activity during the school day. Such organisations may wish to charge parents, who may, if they wish, ask the headteacher to make alternative provision for their child(ren) during these sessions.

Optional activities outside of the school day

We may charge for optional, extra activities provided outside of the school day, for example after school clubs which are not lead by school staff. Such activities are not part of the National Curriculum or religious education.

Education partly during the school day

If a non-residential activity happens partly inside the school day and partly outside of it, there will be no charge if most of the time to be spent on the activity falls within the school day. Conversely, if the bigger proportion of time spent falls outside of the normal school day, charges will be made. When such activities are arranged parents will be told how the charges were calculated.

Residentials

Charges will be made for board and lodging, transport to and from school, transport during the residential and admission charges to additional activities. Occasionally for pupils whose parents are in receipt of certain allowances financial support can be obtained through external sources.

Calculating charges

When charges are made for any activity, whether during or outside of the school day, they will be based on the actual costs incurred, divided by the total number of pupils participating. There will be no levy on those who can pay to support those who can’t. The principles of best value will be applied when planning activities that incur costs to the school and/or charges to parents. We will consider the burden of these costs for families with a large number of children. Families will be charged in advance of the sessions beginning when the number of sessions for a club is 6 or less. When more sessions are involved, charges will be made half termly.

Arrangements for monitoring and evaluation

The Finance Committee of the governing body will monitor the impact of this policy by receiving, on a yearly basis, a financial report on those activities that resulted in charges being levied, any subsidies awarded (without giving names) and the source of those subsidies.

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